THE COMMITTEE OF MANAGEMENT (COM)

The Committee of Management's role is as described in the HWLLEN 'Policy and Procedures' document:

Consistent with the HWLLEN Values and Principles underpinning the allocation of the Strategic Priority Funding, the governance role of Committee of Management will include:

• Policy development
• Priority setting
• Endorsement of Selection Criteria
• Endorsement of the outcomes of the process
• Consideration of recommendations for improvement

COMMITTEE OF MANAGEMENT - 2009

The Sub-Committee's Role:

▪Finance & Audit Standing Committee

The Finance and Audit committee is a formal committee of the Committee of Management, and is responsible to the Committee of Management. Its primary function is to assist the Committee of Management in fulfilling its oversight responsibilities with respect to:

1.Reviewing and providing analysis of the financial reports including but not limited to the Statement of Financial Performance (Profit and Loss), Statement of Financial Position (Balance Sheet), rolling cash flow statement, and investment reports.

2. The appointment and remuneration of external auditors.

3. Reviewing the audit of the organisation’s books and records, and any subsequent management matters that arise from the auditors management letter.

4.Reviewing the system of internal controls that the organisation has established. The committee should have a clear understanding with the outside auditors that they must maintain an open and transparent relationship with the committee, and that the ultimate accountability of the outside auditors is to the Board of Management and committee.

5. Recommending the appointment of insurance brokers

6. Reviewing the adequacy of insurance arrangements

7.Receive and access any complaints regarding auditing or accounting matters, including complaints from those who wish to remain anonymous.

8. The Finance and Audit committee will make progress reports to the Committee of Management following each meeting held

9. The Finance and Audit committee will meet at least 3 times per annum.

▪Compliance Sub - Committee

The Compliance committee is a formal committee of the Committee of Management, and is responsible to the Committee of Management. Its primary function is to assist the Committee of Management in fulfilling its legal and operational compliance responsibilities with respect to HWLLEN. The committee is responsible for:

1. Developing processes for and implementing an Internal Audit Plan to review agreed processes within HWLLEN (eg OH&S, risk management, fraud control, equal opportunity)

2. Ensuring that all committee policies and relevant operational policies are in place and are being followed.

3. Developing and monitoring a compliance schedule that ensures all legal (statutory and regulatory) requirements of HWLLEN are fulfilled.

4. Monitoring and providing recommendations to the Committee of Management based on the Chief Executive Officers annual compliance report.

5. Provide progress reports to the committee following each meeting held.

▪Committee of Management and EO Appraisals Sub - Committee

The Committee of Management and EO Appraisal committee is a formal committee of the Committee of Management, and is responsible to the Committee of Management. Its primary function is to assist the Committee of Management in fulfilling its accountability responsibilities with respect to the Committee of Management and the Executive Officer. The committee is responsible for:

1. Developing and implementing a Committee of Management Appraisal on an annual basis, or as otherwise decided by the Committee of Management.

2. Developing and overseeing a Committee of Management member Induction program.

3. Developing and implementing a Committee of Management Succession Plan.

4. Identifying and providing any relevant Professional Development required by the Committee of Management to fulfil its responsibilities.

5. Establishing and monitoring performance measures for the Executive Officer.

6. Developing a succession plan for the Executive Officer position.

7. Filling vacancies on the Committee of Management, should any occur.

8. Provide progress reports to the Committee of Management following each meeting held.

9. Oversee AGM process

▪Inheritance Sub - Committee

The Inheritance Committee is a formal committee of the Committee of Management, and is responsible to the Committee of Management. Its primary function is to assist the Committee of Management in fulfilling its oversight responsibilities with respect to:

1. Ensuring that the history of the organisation is captured and is available for the organisation.

2. Reviewing the Strategic Plan of the organisation to ensure that the Inheritance of the organisation is embedded into the Plan.

3. Review and audit the membership of the organisation, and ensure growth and participation.

4. Review communication plan and tools.

5. The Inheritance committee will make progress reports to the Committee of Management following each meeting held.

6. The Inheritance Committee will meet at least 3 times per annum

Implementation of Policy Decisions

HWLLEN staff will be responsible for the implementation of the relevant policy which may include the following activities:

• preparation of Project Documents
• conduct of the "Application" process
• preparation of allocation advice to the Committee of Management
• monitoring Project reporting requirements.